Recruiting tracker

Blueprint for a lightweight ATS: job listings, applications, interview notes, and simple reports.

Goals

• Publish open roles (public or internal)
• Collect applications with a form
• Hiring managers review candidates and share notes
• Charts show pipeline health

Data model

Object	Key fields
Job	title, department, status (Open / Closed), description (Long Text)
Candidate	name, email, phone, cv (File)
Application	job (Reference → Job), candidate (Reference → Candidate), status (New / Screening / Interview / Offer / Rejected), source (Choice)
InterviewNote	application (Reference), author (Reference → Operator), note (Long Text), score (Rating), created_at
Operator	email, password, name, roles

Portals

Portal	Who	Contents
Careers (public)	Anyone	Open jobs gallery/grid + apply form
Hiring (backoffice)	Operators	Jobs, applications pipeline, notes, charts

On the apply form: create or update Candidate, create Application linked to the job (form tasks can create the related records — see Form tasks and Record operations).

Key automations

• On apply: e-mail confirmation to candidate + notify hiring inbox
• Grid batch: move selected applications to Interview
• On status Rejected / Offer: e-mail candidate
• Optional scheduled reminder for applications stuck in Screening (Scheduled tasks)

Reporting

• Chart: applications by status or by job
• Pivot: department × status counts

Build order

1. Job + Candidate + Application model
2. Public apply flow for one job
3. Backoffice grids with status filters
4. Interview notes as child records
5. Notification tasks and a simple dashboard page